Journal Dialog

This tab is accessed via the Journals tab by:

In addition to the on-screen advice, you should note the following:

Details
Configuration details about the journal are presented at the top of the dialog.
Toggle the and buttons to hide/show the configuration details.
Classification: Select as appropriate from the drop-down list.

The list content can be managed via the Journal Classifications dialog.

Year to Date check box: Specify journal entries representing balances from the start of the financial period to the entry date.

If your template has the ability to produce Management Accounts you may need to un-tick this box to include the journal entries required.

Double Entry: Browse ... to select the appropriate account code to create an automatic double sheet. The account code is used to post a corresponding entry to each row in the journal behind the scenes.
Reverse next period: Tick if you wish to be able to reverse the sheet in the next period. If this box is ticked you should be able to access the Reverse Journals From Prior Period option from the Journals menu when you create your next period. Any posting sheets with the Reverse next period ticked in the prior period will be shown in the Reverse Journals from Prior Period dialog and can then be reversed if required.
Currency Conversion check box: Specify for journals using foreign currency amounts. Select the mandatory Currency Conversion Account via the drop-down menu.
Entries grid for Charities
The Journal dialog for Charities works with expanded account codes, Eg:
001.00 | F:U1 | R:DL where 001.00 represents the Account code, F:U1 represents the Fund and R:DL represents the Resource.
These expanded account codes are split into the Account, Fund and Resource columns in the grid.
The following columns are specific to Charities:
Fund: Optional so can be left blank. Click to select from a drop-down list of Funds.

New funds can be added or existing funds edited via the Manage Charity dialog.

Resource: Optional so can be left blank. Click to select from a drop-down list of Resources.

New resources can be added or existing resources edited via the Manage Charity dialog.

On closing the Journal dialog for a Charity, new expanded account codes are created for each new Account code, Fund and Resource combination to which a transaction has been posted. Provided that the default codes of Funds and Resources have not been changed, these expanded account codes will be automatically assigned to the relevant categories. If the default codes have been changed, any new expanded account codes that are using these revised Fund and Resource Codes will need to be manually assigned to categories.

Entries tab
The Entries tab displays the transaction entries below the configuration details.
Drag and drop the column headings to display in a different order.
History tab
The History tab displays the change history including when the journal was created.
Drag and drop the column headings to display in a different order.